MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
January 21, 2009

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on Wednesday, January 21, 2009. President Tom Reedy presided, and Library Director Tom Cooper kept the minutes. Present: Trustees Peter Ruger, Bob Herdler, Christine Krueger, Liz Walsh, Bill Kuc, Angela Birke, Bentley Green, and law student Priscilla Duncan. Absent: Trustee Stacy Deleste.

Call to Order

The meeting was called to order at 7:02 p.m.

Public Agenda

There was no public agenda.

Minutes of the November 17, 2008 Meeting

Mr. Ruger moved to accept the minutes as presented, Mr. Kuc seconded, and the minutes were approved.

Correspondence

The trustees received a letter from Polsinelli, Shalton, Flanigan, Suelthaus, detailing the project known as the Mills Webster Redevelopment Plan, and inviting their input.

The library received a $500 charitable gift from the Jerry J. Wilson Memorial Foundation. The money has been assigned to purchase DVDs.

Cass Commercial Bank sent a letter informing the library that their rate of 4% for the line of credit loan would remain unchanged, even though the Fed has lowered the prime rate to 0%.

The Board of Election Commissioners has sent the library its invoice for the upcoming election. The library will pay $17,560.29 for the election, or about 91% of the costs.

President’s Report

Mr. Reedy thanked the trustees who had attended the library’s holiday buffet.

He also urged everyone to finish making campaign calls, or make their donations, or to get their call folders turned in.

Librarian’s Report

Mr. Cooper reported on the status of new Consumer Product Safety Commission regulations that effectively mandate that libraries make all books off limits to children until they have been tested for lead. The feeling from most library directors is that we will ignore this unless or until it seems it may actually be enforced.

He also noted that the long-standing employee benefit of free passes to Webster Groves Recreation Center had been revoked. He wants to pursue some arrangement with the City and/or the Parks Department to reinstate this benefit, which is only used by a handful of library employees at any given time.

Advanced Planning

Ms. Krueger reported on the progress of the campaign. It has gone well, and most steps have been done as outlined by Lee Falk from the beginning.

She reported on fundraising, which is still short of goal. She passed out names of people who have been contacted about donating to the campaign, and asked trustees to make follow-up phone calls.

Automation/Systems

There was no report from this committee.

Building and Grounds

The handrail along the access ramp has been repaired.

Finance

Mr. Herdler reviewed the financial report and disbursements for November and December, 2008. Ms. Krueger made a motion that the financial report be approved as presented. Ms. Walsh seconded, and the report was approved.

Mr. Herdler recapped the progress of repaying this fiscal year’s line of credit loan. With tax money flowing in, we should be able to pay off $150,000 this month.

Mr. Herdler asked about the availability of federal funds for our upcoming project. Mr. Cooper noted that the state library had recently polled libraries in Missouri to determine who had ‘shovel ready’ projects. Webster Groves Public Library let them know the status of their project, even though it does not fall within the 120 day limit that is the current working definition of ‘shovel ready.’ Mr. Green further advised that working through the state library might not be the only open avenue, and there might be funds available directly from federal sources. Mr. Cooper will stay in touch with these developments, in hopes of taking advantage of anything that might be available.

Human Resource

Due to an increase in the minimum wage, several employees, mostly student shelvers, received pay raises this month.

Policy

There was no report from this committee.

Old Business

Approval of the new Fraud Prevention Policy will be postponed until next month, when the revised draft is available.

New Business

Mr. Cooper will attend Library Legislative Day in Jefferson City on February 10.

If the tax levy passes on February 3, the next step will be to assemble a Building Committee to proceed with issuance of an RFQ to architects, so trustees need to start thinking about the composition of that committee.

It appears that the City is posting officers with more regularity outside the library to watch people who don’t heed pedestrians in the crossing. So for the time being, no action will be taken on asking for a better solution to the problem of crossing there.

Adjournment

Mr. Kuc moved to adjourn, Ms. Birke seconded, and the meeting was adjourned at 7:55 p.m.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, February 18th at 7 p.m.