MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
16 FEBRUARY 2005

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at the Library House at #5 Mason Avenue on Wednesday, February 16, 2005. President Jon Furst presided and Acting Library Co-Director Michelle Haffer kept the minutes. Present: Library Board Trustees Stacy Deleste, Debra Fortney, Christine Krueger, June Gill, Charles Maas, Pam Mahoney and Tom Reedy. Absent: Gladys Tolley

Call to Order

Mr. Furst called the meeting to order at 7:10 PM. New Trustee Pam Mahoney was introduced and welcomed to the Library Board.

Public Agenda

There were no items for the Public Agenda this month.

Minutes of the November 2004 and January 2005 Meetings

Minutes were not available for approval at this time, but will be caught up at the March meeting.

Correspondence

There was no correspondence to report this month.

President's Report

Mr. Furst said the topics he wished to cover would be addressed in the individual committee reports.

Librarian's Report

Ms. Fortman reported that the Library has received quotes for renewals of the Libraryís insurance policies. There is a slight increase in the premium for the umbrella and package coverages, but the workersí compensation policy will have a slight decrease in cost due to fewer covered hours with the Building Managerís retirement. Totals of the estimated premiums are $7,174.00 for the umbrella and the package policies, and $2,780.00 for the workerís compensation policy.

Mr. Reedy moved that the insurance policies be renewed at the rates presented. Ms. Deleste seconded the motion, which carried unanimously.

There was discussion regarding the way the Board could show their appreciation to the staff for successfully completing the migration to the new automation system. Donuts and balloons will be presented to the staff by the Board on Monday, March 14th.

Ms Haffer reported that the co-directors attended the monthly meeting of the Consortium Board on Thursday, February 3 at the Maplewood Library. At that meeting, a representative from Dynix gave a demonstration on Self Checkout and RFID (Radio Frequency Identification Device) systems (the latest in library automation).

Ms. Haffer reported that Web Reporter will be installed on the MLC server at University City Public Library by the end of March. Web Reporter will enable the 9 individual libraries to run more detailed and specific reports by location.

Ms Haffer distributed the childrenís department calendar and reported that the theme for this yearís summer reading program is Dragons, Dreams and Daring Deeds to begin in early June. The program is currently in the planning stages.

Ms Haffer reported that she attended a quarterly meeting of Webster Groves librarians at the public school districtís administration building. The librarians discussed community projects including the 2005 READmore book selection Betsey Browne.

Advance Planning

Mr. Furst and Ms. Fortney met with architect Seth Langton the week of February 7th and will continue to interview area architects to discuss planning for the Libraryís future expansion.

There was a discussion about campaigning for a tax levy first and postponing a bond issue for expansion for 5 years from now.

Ms. Fortney reported that the committee discussed reasons the Library needs a tax levy/bond issue which include improved lighting, increased space for Library staff, making materials more accessible by lowering the level of the stacks, replacement of computers approximately every three years due to the reality of rapidly changing technology. The Advance Planning Committee plans to meet with Library staff to assess and discuss additional reasons to propose a tax levy to the community.

Ms. Fortney reported on the PowerCard Challenge Program for libraries. The goal of this program is to put a library card in the hand of every school age child.

Automation/Systems

There was no report from this committee this month.

Building and Grounds

Mr. Reedy reported that the Library has hired a new maintenance person, Sam Uka.

Mr. Reedy reported that building improvements including painting which have been on hold, will be bid out and contracted this spring and summer.

Mr. Reedy reported that he will inquire about an occupancy permit for the #5 Mason property and what uses the city will permit for the building.

Finance

Mr. Reedy reviewed the financial reports and disbursements for January. Ms. Deleste moved that the bills be approved as presented. Ms. Gill seconded the motion, which carried unanimously.

Human Resource

Ms. Gill reported that the Human Resource Committee will schedule a meeting this month to prepare an ad, and set up a time frame for hiring the new Library Director. The Committee will also be considering staff reviews.

Policy

Ms. Krueger attended the January 28 meeting of the Friends to discuss the possibility of forming a new foundation for fund raising. Ms. Krueger feels it would be more beneficial to support the building of a stronger Friends group and actively support its future fund raising efforts. Ms. Krueger encouraged all Board members to join the Friends organization.

There was discussion about creating a monthly newsletter to be distributed at the Library and to include staff and donor recognitions, new resources the offered by the Library, and news of the Friends Organizationís activities.

Old Business

There was no old business before the Board this month.

New Business

There was no new business before the Board this month.

There being no further business, Mr. Reedy moved to adjourn the meeting and Ms. Deleste seconded the motion, which carried unanimously. The meeting was adjourned at 9:05 PM.

The next meeting of the Library's Board of Trustees will be held on Wednesday, March 16, 2005 at the Library House at #5 Mason Avenue at 7:00 PM.