MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
February 20, 2008

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on February 20, 2008. President Jon Furst presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Stacy Deleste, Bob Herdler, Christine Krueger, Peter Ruger, and guest Amanda Katzenstein. Absent: Trustees Tom Reedy, Angela Birke and Liz Walsh, and City Council Liaison Jeanne Kirkton.

Call to Order

The meeting was called to order at 7:05.

Public Agenda

There was no public agenda

Minutes of the January 16, 2008 Meeting

Mr. Ruger moved to approve the minutes, Ms. Deleste seconded, and the minutes were approved.

Correspondence

The board received a letter from U.S. Representative Russ Carnahan (3rd District, Missouri) urging the library to participate in The Big Read, which his letter described as ‘an invaluable initiative.’

President’s Report

There was no president’s report.

Librarian’s Report

Mr. Cooper has been looking into what it would take for Webster Groves Public Library to become a U.S. passport acceptance agency. A few local libraries offer this service, and it can be lucrative. So far he has had trouble learning much about the process, and before he pursued it any further, he asked for board agreement that it was a good idea. There was general agreement that it was at least worth finding out about it.

He also has been in contact with a company called Donedo.com, which offers help in fundraising for non-profits by putting an easy link on their Web sites where people can set up accounts and make donations. The company takes a small percentage (3.5%) of money donated as a commission, but aside from that there are no fees. There were several questions about the company – it is a new service – and he will try to get more information about it.

He has set up an online survey through the service Survey Monkey, the idea being that when the library advertises its next public engagement meeting, we could simultaneously invite people who couldn’t make it to the meeting to take the survey. He will send a link to the survey to board members.

The MLC will do a food drive during National Library Week, April 13-19. Some of the locations will be doing ‘food for fines.’ The board needs to consider whether we want to do food for fines, or just collect food. More information should be available at the March board meeting.

Advanced Planning

Ms. Krueger reported on the Planning meeting. First order of business is to set a date for the final public engagement meeting. Everyone agrees that it should be held on March 19th, just prior to the March board meeting. Ms. Krueger mentioned the need to hire the services of a bond attorney to help with technical requirements such as drafting a reimbursement resolution. Two names were suggested by Laura Radcliff, but Mr. Ruger believes there should be others qualified to do the work. He suggests putting together a RFP for hiring a bond attorney.

If the board hopes to put a question on the February 3, 2009 ballot, they must make the November 25, 2008 closing for receiving certification of election forms. That means they should be ready by August 31 with pricing of a plan, to give time for the bond attorney to take care of legal matters.

Automation/Systems

No report from this committee.

Building and Grounds

No report from this committee.

Finance

Mr. Herdler reviewed the financial report and disbursements for January, 2008. Mr. Ruger made a motion that the financial report be approved as presented. Ms. Deleste seconded, and the report was approved.

This year’s loan with Cass Commercial bank will be paid off in February. With lower interest rates and a quick payoff we probably saved money over last year; we’ll know for sure after we see the final interest payment.

Human Resource

No report from this committee.

Policy

Three new personnel policies were presented to the board. These had been drafted in response to queries from insurance companies bidding on the library’s employment practices liability insurance coverage. The policies were drafted by Amanda Katzenstein, a law student being mentored by Mr. Ruger. They are: 1) Internet Policy, 2) E-mail Policy, and 3) Sexual Harassment Policy.

After review by the board, Ms. Krueger moved that they be added to the library’s personnel manual, Mr. Herdler seconded, and the new policies were approved.

Old Business

The library’s insurance policies need to be renewed prior to the February 23 expiration date of the current policies. We have three bids, and we expected Mr. Reedy and/or Mr. Herdler to review them before making a decision. Mr. Reedy did not get a chance to do that due to personal reasons. Mr. Ruger moved that the board agree to take the recommendation of Mr. Reedy and Mr. Herdler. Ms. Deleste seconded that motion and it was passed.

New Business

Ms. Deleste collected checks from board members for a contribution to the Kirkwood Public Library in honor of the victims of the recent killings In Kirkwood. She will deliver the money and a letter to Kirkwood Public Library Director Wicky Sleight

Adjournment

The meeting was adjourned at 8:10.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, March 19 at 7 p.m.