MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
16 MARCH 2005

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at the Library House at #5 Mason Avenue on Wednesday, March 16, 2005. President Jon Furst presided and Acting Library Co-Directors Michelle Haffer and Elise Fortman kept the minutes. Present: Library Board Trustees Stacy Deleste, Debra Fortney, Christine Krueger, June Gill, Charles Maas, Tom Reedy, and Gladys Tolley. Absent: Pam Mahoney.

Call to Order

Mr. Furst called the meeting to order at 7:10 PM.

Public Agenda

There were no items for the Public Agenda this month.

Minutes of the November 2004, January 2005 and February 2005 Meetings

Ms. Fortney moved that the minutes from the November 17, 2004 Board Meeting be approved as submitted. Mr. Reedy seconded the motion, which carried unanimously.

Ms. Deleste moved that the minutes from the January 19, 2005 Board Meeting be approved as submitted. Mr. Reedy seconded the motion, which carried unanimously.

Ms. Gill moved that the minutes from the February 16, 2005 Board Meeting be approved as submitted. Ms. Deleste seconded the motion, which carried unanimously.

Correspondence

Mr. Furst distributed a copy of a maintenance manual created by former Board member David Homeier.

President's Report

Mr. Furst informed the Board that items for the President’s Report will be covered in the individual committee reports this month.

Librarian's Report

Ms. Fortman reported that a new feature called Debt Collect has been added to the Horizon system. This program utilizes a collection agency (Unique Management) to recover long overdue materials and fines. A notice to patrons regarding Debt Collect will be posted on the Library’s web site and on bookmarks distributed at the circulation desks.

Ms. Fortman reported that there was a fire in the recycling dumpster located in the north parking lot on the night of Saturday, March 5th. The fire department extinguished the fire within 10 minutes, with no damage to surrounding property. The dumpster will be replaced next month.

Ms. Haffer reported she and Ms. Fortman attended the Municipal Library Consortium of St. Louis County board meeting on March 3, 2005 at the Richmond Heights Library.

Ms. Haffer read a letter to the Board from George Durnell, Assistant Director of St. Louis County Library, stating that as of April 1, 2005, Consortium patrons will no longer be allowed to place requests on materials at St. Louis County Library. They are welcome to check out any item on the shelf. St. Louis County Library claims this is an effort to cut costs and reduce work load on their staff.

Ms Haffer reported that the Library will feature several upcoming programs including ”Severe Weather” by meteorologist Ben Abel, “The Fulton Flash”, and another dealing with Alzheimer’s disease research by Dr. Allison Goate, Professor of Psychiatry and Genetics at Washington University School of Medicine.

Ms Haffer thanked the Board on behalf of the staff for the doughnuts and balloons presented to the staff on Monday, March 12th.

Advance Planning

Ms. Fortney reported that the Advance Planning committee will be meeting with architect Seth Langton at 9 AM on Tuesday, March 22nd in the director’s office to discuss future planning for expansion of the Library building.

Ms. Fortney suggested that the Board members establish a convenient time for everyone to meet with architect Susan Pruchnicki.

Mr. Furst reported that he has been in touch with the State Library about tax levy increase information. The State Library suggested that we contact Springfield-Greene, Atchison County and Boone Regional Libraries, all of which have had successful tax levy increase campaigns, for ideas. The State Library also provides grant opportunities for the “Bring in an Expert” program and grants for planning and surveys.

Automation/Systems

There was no report from this committee this month.

Building and Grounds

Mr. Reedy said he plans to meet with the acting co-directors about how to best use the Library’s current alarm system.

Mr. Reedy reported that he contacted Mike Harney at City Hall about how the #5 Mason property may be used by the Library. Mr. Reedy will meet with Ms. Fortman about the occupancy permit and will check on documents from the purchase of the house. Mike Harney stated that the house may be used at this time for meetings and storage.

Finance

Ms. Tolley reviewed the financial reports and disbursements for February. Mr. Reedy moved that the bills be approved as presented. Ms. Gill seconded the motion, which carried unanimously.

Human Resource

Ms. Gill distributed the minutes from the recent Human Resource Committee meeting at which a job description and timeline for accepting applications, interviewing candidates, and filling the position of Library Director were established. The interview committee will consist of 6 persons including the Human Resource committee members, the Board President and one staff member. All applications will be sent to a Post Office Box established by the Library. The ad will appear in the St. Louis Post Dispatch, The St. Louis American, The Webster Kirkwood Times, Missouri Library Association’s online Jobline and on the Library’s web site.

Ms. Gill suggested that the May Board meeting be postponed one week in order to accommodate the timeline established for interviewing and hiring a new director. Mr. Reedy moved that the May Board meeting be changed from May 18th to May 25th. Ms. Krueger seconded the motion, which carried unanimously.

Ms Gill reported that many grant opportunities exist for funding retreats and training for Library boards and staff and that these opportunities should be explored.

Policy

Ms Krueger reported that she is planning to put together a group to consist of a couple of Board members and the Friends of the Library organization to recruit new members to the Friends and to plan a fund-raising event in the fall.

Old Business

There was no old business before the Board this month.

New Business

Ms. Gill reported that National Library Week is in April and suggested that the Board recognize a Staff Appreciation Day in April.

Ms. Gill requested that the Library subscribe to the periodical Library Mosaics. This is a publication written expressly for the paraprofessional library staff.

Ms. Deleste recommended that the Library staff wear name tags with at least a first name so as to be easily recognized by the patrons.

There being no further business, Ms. Tolley moved to adjourn the meeting. Ms. Gill seconded the motion which carried unanimously. The meeting was adjourned at 9:05 PM.

The next meeting of the Library's Board of Trustees will be held on Wednesday, April 20, 2005 at the Library House at #5 Mason Avenue at 7:00 PM.