MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
March 21, 2007

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on March 21. President Jon Furst presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Tom Reedy, Angela Birke, Peter Ruger, Stacy Deleste, and Bob Herdler, and City Council Liaison Jeanne Kirkton. Absent: Trustee Christine Krueger.

Call to Order

The meeting was called to order at 7:05 p.m.

Public Agenda

There was no public agenda

Minutes of the February 21, 2007 Meeting

Ms. Kirkton pointed out that her absence from the February 21 meeting had not been noted in the minutes. Mr. Reedy moved to approve the minutes as amended, Ms. Deleste seconded, and the minutes were approved.

Correspondence

There was no correspondence

President’s Report

Mr. Furst said that Gladys Tolley has resigned from the board due to illness. We need to fill two board seats, if anyone knows of likely candidates. There was some discussion of what sort of expertise was needed on the board. Three things were suggested: someone with a library background, someone with financial background, or someone with a public relations background.

Mr. Furst asked for nominees for board officer positions. The nominees were:

President: Jon Furst
Vice President: Tom Reedy
Treasurer: Bob Herdler

The election of officers will be conducted at next month’s meeting.

Librarian’s Report

Mr. Cooper is working on a budget for next fiscal year. There will be two versions of the budget: one based on the current financial constraints, and one that incorporates the service responses suggested by the developing strategic plan. Though the former budget will be the one most likely approved, the latter will serve as a comparison for the sake of planning.

Webster Groves Public Library is planning a National Library Week (April 15-21) event in conjunction with Kirkwood Public Library. The two libraries will hold a ‘friendly competition’ food drive. Webster’s food will be donated to Webster-Rock Hill Ministries, Kirkwood’s to Kirk Care, Inc.

The library’s line of credit advance has been paid off early enough that a refund check was issued for an interest overcharge.

Mr. Cooper told the Board about Webster Groves Online, a new service available at the Library’s Web site (www.wgpl.org/wgonline). It lists in one place every Web site in Webster Groves of interest to the community.

Advance Planning

The Board considered bids to conduct a space study of the library. The RFP for the space study went to three architectural firms: Wm. B. Ittner, Inc., Hoener Associates, and Bond Wolfe Architects. Ittner declined to submit a formal bid. Between Hoener and Bond Wolfe, it was determined that both firms possessed sufficient expertise and experience to do the study. Hoener’s bid was much lower than that from Bond Wolfe. Ms. Deleste moved to accept the bid from Hoener Associates, Ms. Birke seconded, and the motion passed. Mr. Ruger suggested it would be a good idea to hold a special board meeting to hear the report on the space study, rather than try to incorporate it into a long regular board meeting. Mr. Cooper will let the Board know when the report is ready, and see if such a meeting can be arranged.

Automation/Systems

Sirsi/Dynix, the vendor of the library’s automation system, which was acquired by a larger company several months ago, has announced that it will withdraw the next version of their Horizon system. The Library was supposed to upgrade to Horizon 8 in the next few months, but now any upgrade of the system is indefinitely postponed while a whole new system is developed. This will have no real effect on the library; it’s just that some of the enhancements of the updated Horizon 8 would have been nice.

Building and Grounds

Bids are being accepted to pave all or part of the Library’s parking lots this summer. What actually gets paved will be decided based on what we can afford.

The lawn service contract for this year has been given to Clean Cuts and More, who presented the lowest bid for the work.

Finance

Mr. Reedy reviewed the financial report and disbursements for February, 2007. Mr. Ruger made a motion that the financial report be approved as presented. Mr. Herdler seconded, and the report was approved.

Human Resource

Employee annual evaluations are underway.

Policy

The Library has instituted a new circulation policy, namely that videocassettes may now be renewed up to three times, the same as books. The no-renewal policy had been instituted when the videocassette collection was just being developed, to insure that there were always enough videos on the shelf to offer a decent selection. Now there are enough videos that it is no longer an issue.

The no renewal policy is still in place for DVDs.

Old Business

There was no old business.

New Business

There was no new business.

Adjournment

The meeting was adjourned at 8:15 p.m.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, April 18th at 7 p.m.