MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
April 17, 2008

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on April 17th. President Jon Furst presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Stacy Deleste, Tom Reedy, Bob Herdler, Peter Ruger, Liz Walsh, Angela Birke and Christine Krueger, and City Council Liaison Jeanne Kirkton.

Call to Order

The meeting was called to order at 7:08.

Public Agenda

There was no public agenda.

Minutes of the March 19, 2008 Meeting

Ms. Deleste made a motion to approve the minutes as presented, Ms. Birke seconded, and the minutes were approved.

Correspondence

The board received two letters from the Missouri Department of Natural Resources stating that both the library building at 301 E. Lockwood and the house at 5 Mason Avenue are being considered for inclusion in the National Register of Historic Places. Mr. Furst explained that the Webster Park neighborhood, of which the library is technically a part, has been pursuing inclusion in the register for a while.

President’s Report

(The board went into closed session to discuss a personnel matter.)

Mr. Furst asked for nominations to fill officer positions for Fiscal Year 2008-2009. Ms. Deleste nominated Tom Reedy for president, Mr. Furst seconded. Ms. Birke nominated Christine Krueger for vice-president, Mr. Herdler seconded. Mr. Reedy nominated Bob Herdler for treasurer, Mr. Ruger seconded. This slate of candidates was unanimously approved, and the new officers are:

Tom Reedy – President         Christine Krueger – Vice President         Bob Herdler – Treasurer

Librarian’s Report

The library is working to establish an e-mail newsletter, and Mr. Cooper asked if the board members would like their e-mail addresses included.

The library has signed up as a recipient of E-scrip benefits through Schnuck’s Markets. Anyone who regularly shops at Schnuck’s may get an E-scrip card and name Webster Groves Public Library as their beneficiary organization. Each time they shop at Schnuck’s, the cashier will scan their card and a small percentage of their purchase price is donated to the library.

The library had a successful poetry reading on Saturday, April 12, featuring poets Edward Boccia and Matthew Freeman.

Advanced Planning

Ms. Krueger stressed the importance of using the community survey results, the online survey results, and the public engagement meeting results to decide what changes to the library we feel are most important, so Sue Pruchnicki can have our tentative plan as a basis for her capital and operating expense budget study. A meeting has been scheduled for April 30 at 6:30, and Mr. Furst, Ms. Krueger, Ms. Birke and Ms. Deleste all expressed interest in attending.

Ms. Krueger suggested that interested trustees should sign up to volunteer at the Friends book fair, coming up May 1 through 4.

Automation/Systems

There was no report from this committee.

Building and Grounds

The Mason house has been leased for a year. There have been some expenses involved in bringing the house up to code. Karen Smith wants the library to consider improvements to the flooring in the house, particularly the upstairs floors, where she has removed old, unsightly carpeting. We have bids to either sand and refinish the hardwood, or to put new carpet down in these areas. The carpeting is the cheaper alternative.

Board members wanted to know whether the tenants had been promised this improvement, whether Ms. Smith had been authorized to make that promise, and if the lease specified that it would be done before considering another expenditure on the property.

Finance

Mr. Herdler noted that with a tax payment in April, the library is a little over its projected income for the year; good news, since we are over budget in a few categories. He complimented business manager Elise Fortman for paying off the line of credit in a timely fashion this year, but noted that we would probably need to start borrowing again before summer 2008 was over.

He reviewed the financial report and disbursements for March, 2008. Mr. Reedy made a motion that the financial report be approved as presented. Ms. Walsh seconded, and the report was approved.

Human Resource

There was no report from this committee.

Policy

Mr. Cooper presented his text for a revision to the library’s personnel policy on the use of sick leave. The new wording reads:

Sick leave may be used to care for an ill member of the employee’s immediate family (spouse, child, sibling or parent). Absence of more than two days may require a note from the doctor treating the ill family member.

Mr. Ruger moved to accept this language, Ms. Deleste seconded, and the policy was changed.

Old Business

There was no old business.

New Business

There was no new business.

Adjournment

Mr. Ruger moved to adjourn, Ms. Krueger seconded, and the meeting was adjourned at 8:20.

The next meeting of the Library’s Board of Trustees will be held on 7 p.m. on Wednesday, May 21.