MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
15 JUNE 2005

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at the Library House at #5 Mason Avenue on Wednesday, June 15, 2005. President Jon Furst presided, and Acting Library Co-Directors Michelle Haffer and Elise Fortman kept the minutes. Present: Library Board Trustees Stacy Deleste, June Gill, Christine Krueger, Charles Maas, and Tom Reedy. Absent: Debra Fortney, Pam Mahoney, and Gladys Tolley.

Call to Order

Mr. Furst called the meeting to order at 7:10 PM.

Public Agenda

There were no items for the Public Agenda this month.

Minutes of the May 25, 2005 Meeting

Ms. Krueger asked that the Old Business section of the May minutes be amended so that the last sentence includes the phrase “as the Library does not generate tax revenues”. Ms. Gill moved that the minutes of the May 25, 2005 meeting of the Board of Trustees be approved as amended. Ms. Deleste seconded the motion, which carried unanimously.

Correspondence

There was no correspondence this month.

President's Report

Mr. Furst informed the Board that work is going forward in the effort to research the best strategies for placing a tax levy increase and/or bond issue on the ballot and getting those measures passed.

Mr. Furst also reported that he had received information from the Secretary of State’s Office regarding the use of mail-in ballots for certain issues before the voters.

Librarian's Report

Ms. Haffer distributed the Children’s Room calendar for July, and reported that the Children’s Department has registered more than 500 participants in the Summer Reading Program. There will be a magician visiting the Library for a program on June 27th.

Ms. Haffer reported that the Municipal Consortium libraries have now officially signed with the “Get Connected” library delivery service, and the service will begin on August 1, 2005. This change will produce a savings of about $2,000 annually over the current contract with St. Louis County Library. Shortly after signing, the MLC received word that the St. Louis County Library system would also be using this service.

Ms. Haffer displayed the new nametag badges that have been ordered for the Library staff to wear. They will be worn by all employees beginning next month.

Advance Planning

There was no report from this committee this month.

Automation/Systems

Ms. Haffer reported that the Library had submitted to the State Library its annual certification of compliance with CIPA. This means that the Library employs filtering software on public computers that are accessible to children, and ensures the Library’s eligibility for federal grant funding.

Ms. Haffer commented that the Library was implementing a stricter policy regarding the presentation of patron cards at the time of checkout. This sometimes causes an inconvenience for the individual patron, but ensures that transactions are conducted on the correct account.

Building and Grounds

Ms. Fortman reported that the Friends Group have funded some decorative pots of flowers at the front Lockwood entrance plaza, and that those pots were planted and placed today.

Mr. Reedy reported that he spoke with a couple local real estate agents who told him that there was not a large inventory of available homes or a big market for high end ($2,000-$3,000/month) properties for rent in this area. He was told that going rates for managing these properties was about 33%. He called Webster University and found that they did not offer housing services for adults. After some discussion of the current real estate market, and various agents available for consultation, Mr. Reedy said he would continue to look into the possibility of renting the Mason property.

Finance

In Ms. Tolley’s absence, Ms. Fortman reviewed the financial reports and disbursements for May. Mr. Reedy moved that the bills be approved as presented. Ms. Gill seconded the motion, which carried unanimously.

Ms. Fortman distributed the independent Audit report which was begun in September, but not completed until May. This report was required to open this year’s Credit Line with Cass Commercial Bank. Ms. Fortman will make sure all paperwork is in place to access this line of credit by the end of June.

Ms. Fortman distributed the proposed budget for fiscal year 2005 – 2006. After discussion of possible steps the Library could take to increase future revenues, Ms. Fortman said she would speak with the Financial Director at City Hall to see how the tax rates for the Library are set each year, as a preliminary to proposing a tax levy increase next year. The Board discussed ways to cut expenses in the long term, but agreed that the proposed budget was as lean as could be for the coming year. Mr. Reedy moved that the Budget for 2005-2006 be approved as submitted. Ms. Deleste seconded the motion, which passed unanimously.

Human Resource

Ms. Gill reported that the committee has set up interviews with 4 candidates for the Library Director position.

Policy

Ms. Krueger reported that she attended the June 10th meeting of the Friends Group, and has agreed to serve on their Board as a Member at Large. The Friends Book Fair brought in about $9,871, and they collected $6,911 in membership fees, giving them about $46,000 in funds. Ms. Krueger suggested that the Board schedule a Friends Recognition reception annually, and suggested a tentative date of Sunday, July 31st for this year’s get-together.

Old Business

Mr. Furst reminded the Board of the slate of officers which was nominated last month for the coming year. Ms. Deleste moved that the officers be elected as proposed. Ms. Gill seconded the motion, which carried unanimously. The officers for 2005-2006 are:

President – Jon Furst             Vice-President – Tom Reedy             Treasurer – Gladys Tolley

New Business

There was no new business before the Board this month.

Adjournment

There being no further business before the Board, Ms. Deleste moved to adjourn the meeting. Ms. Gill seconded the motion, which carried unanimously. The meeting was adjourned at 8:35 PM.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, July 20, 2005 at the Library House, #5 Mason Avenue, at 7:00 PM.