MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
August 16, 2006

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 pm on August 16. President Jon Furst presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Christine Krueger, Stacy Deleste, Gladys Tolley, Angela Birke, Tom Reedy, Bob Herdler, Celia Bouchard. Also present was council liaison Jeanne Kirkton.

Call to Order

Jon Furst called the meeting to order at 7:07 pm.

Public Agenda

There was no public agenda.

Minutes of the July 19, 2006 Meeting

Ms. Krueger moved that the minutes be approved; Ms. Bouchard seconded and the minutes were approved.

Correspondence

Mr. Furst read a letter from Hal Pritzker, a University City resident who disliked that he was denied use of the computers at Webster Groves Public Library because he didn’t have a library card; especially since he had come to use them a week after the severe storms in July and claimed that his power was still out at home. Mr. Furst said he would send a response to Mr. Pritzker.

President’s Report

Mr. Furst introduced Bob Herdler, the newly appointed board trustee.

He also noted the new tax rates for 2006, which are largely unchanged from 2005. They are:

Residential:

.157

   

Commercial:

.166

   

Personal:

.180

He also passed around a list of questions and answers about the library’s ownership of the house on Mason, meant to help everyone understand where we stand at present with our plans for the house.

Librarian’s Report

Mr. Cooper told the trustees that the library would conduct its annual in-service day on Thursday, August 24th. On Friday, August 25th, the library will offer a ‘back-to-school’ amnesty, excusing fines for overdue materials on juvenile cards.

He talked about the recent election, and the library’s use as a polling place. Since it was the first use of the touch-screen voting booth, and there were also old paper ballot machines, the voting took up more space than ever in the library’s reading room – emphasizing the library’s need to have a dedicated conference room to serve this important community function.

The library will have a table at the upcoming Old Webster Jazz Festival. It will cost $50 to participate, but the Friends agreed to cover that cost. The plans are not yet definite, but will probably include an activity and storytelling for children, since the library’s table will be in the family area at the festival.

Mr. Cooper will be the scheduled speaker at the Lions meeting on September 28th. Mr. Furst was also invited to attend.

Advanced Planning

Ms. Krueger talked about the final bids for performing a community survey. There were two bids to consider – one from Terry Jones of Telephone Contact, Inc., and one from Mark Ellickson of Opinion Research Specialists, LLC. After some discussion, it was recommended that the board accept the bid from Dr. Jones – both because it was the less expensive and because of his local experience and expertise. Mr. Reedy moved to accept Dr. Jones’s bid, Ms. Bouchard seconded, and the bid was accepted.

She also told about the process of contacting a number of community members to solicit membership in a Strategic Planning Committee. Fourteen letters were sent to people throughout the community, and of those, four people had contacted the library with positive responses.

Automation/Systems

There was no report from this committee.

Building and Grounds

Mr. Reedy said that there was some question about whether our current insurer wants to continue the policy on the Mason house, since there is knob-and-tube wiring in it. But he thinks we should not worry about it yet, since the current policy doesn’t expire until February 2007. He advised Mr. Cooper to present this message to our agent at Daniel & Henry Company.

Mr. Reedy noted that the project to retrofit all the fluorescent lights in the building was moving forward – a little more slowly than anticipated.

There is a plan in place to refurbish the library’s landscaping in October. Many new bushes and a few new ornamental trees will be installed with the help of volunteers from Webster University.

Finance

Ms Tolley reviewed the financial report and disbursements for July 2006. Mr. Reedy made a motion that the financial report be approved as presented. Ms. Deleste seconded, and the report was approved.

Human Resource

The library has hired a new part-time delivery/desk clerk, Lorrie Kovell, replacing one who resigned last month. They are also in the process in interviewing for new shelvers, since several of the young people who have been on staff will be leaving for college at the end of this summer.

Policy

There was no report from this committee.

Old Business

There was no old business.

New Business

Mr. Cooper suggested this was a good time to discuss when the Strategic Planning Committee might have its first meeting. After some discussion it was decided the committee would meet on Monday, August 28th at 7 pm. Angela Birke will be the board coordinator for the committee, and contact all the prospective members.

Adjournment

Ms. Tolley moved that the meeting be adjourned, Ms. Birke seconded, and the meeting was adjourned at 8:00 pm.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, September 20th at 7 pm.