MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
August 20, 2008

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on Wednesday August 20th. President Tom Reedy presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Christine Krueger, Stacy Deleste, Bently Green, Angela Birke, Bob Herdler and Liz Walsh; City Council Liaison Jeanne Kirkton, and former board president Jon Furst. Absent: Trustee Peter Ruger.

Call to Order

The meeting was called to order at 7 p.m.

Public Agenda

There was no public agenda

Minutes of the July 17, 2008 Meeting

Ms. Deleste moved to accept the minutes as presented, Mr. Herdler seconded, and the minutes were approved.

Correspondence

There was no correspondence.

President’s Report

Mr. Reedy welcomed incoming board trustee Bently Green and thanked him on behalf of the Board for volunteering to serve.

Librarian’s Report

Mr. Cooper presented copies of the Library’s annual report for Fiscal Year 2007-2008, and asked trustees to review it for discussion at the next meeting.

Advanced Planning

Sue Pruchnicki of Bond Wolfe architects presented some revised figures pertaining to her capital and operations expense study. Projected construction expenses, along with inflation and cost of bond issuance bring the total cost to a little over $6.5 million. But she also advised that we consider where we would locate temporary library quarters during the estimated nine months we’d have to close for construction, and what that would cost. She also presented estimated figures on what our utility costs would be in a larger building. In the end, she advised that our final figure in a bond issue should not be based solely on construction estimates, but also on what we believe the voting public will support.

Ms. Krueger spoke about the Advanced Planning Committee’s interviews with bond attorneys: Bob Ballsrud of Gilmore & Bell, and Tom Cunningham of Cunningham, Vogel & Rost. Both attorneys impressed the committee with their experience and knowledge. Both come from reputable firms with a focus on municipal finance issues. All else being equal, Bob Ballsrud’s best selling point was Gilmore & Bell’s policy of not charging the client unless a bond issue passed. But Tom Cunningham seemed to offer a wider slate of services, including working with the client from the beginning of the project to determine the exact bonding instrument that is most suitable. This, plus the fact that Cunningham, Vogel & Rost is a Webster Groves business and their attorneys have done a lot of work for the city, makes the committee lean more towards them as the firm we’d like to engage. However, there was no official vote at this time.

Automation/Systems

The Municipal Library Consortium will install and migrate to new servers on Monday, August 25th and Tuesday, August 26th. This will lead to some downtime of many library automation functions, mostly on Monday.

Building and Grounds

Mr. Cooper reported that the project to repair the Library’s heating system has begun. The new shelving for AV materials should be delivered and installed soon, though exactly when depends on when local installers have the time. The library’s carpets were recently cleaned.

Finance

Mr. Herdler reviewed the financial report and disbursements for July, 2008. Ms. Birke made a motion that the financial report be approved as presented. Ms. Walsh seconded, and the report was approved.

Human Resource

The library will soon hire a new desk assistant and a new shelver, staff needed to replace student workers who are returning to school.

Policy

There was no report from this committee.

Old Business

There was no old business.

New Business

There was no new business.

Adjournment

Mr. Green moved to adjourn, Ms. Deleste seconded, and the meeting was adjourned at 8:10 p.m.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, September 17th at 7 p.m.