MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
21 September 2005

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on Wednesday, September 21, 2005. President Jon Furst presided, and Library Director Tom Cooper kept the minutes. Present: Library Board Trustees Gladys Tolley, Stacy Deleste, Christine Krueger, Tom Reedy, Charles Maas. Absent: June Gill.

Call to Order

Mr. Furst called the meeting to order at 7:08 pm.

Public Agenda

There was no public agenda

Minutes of the July 20, 2005 Meeting

Ms. Tolley moved that the minutes of the July 20, 2005 meeting be approved. Ms. Krueger seconded the motion, and it carried unanimously.

Minutes of the August 24, 2005 Meeting

Ms. Krueger noted that a figure in the first paragraph under Advance Planning was incorrect, and the amount ‘400 to 425 thousand dollars’ should have read ‘400 to 460 thousand dollars.’ The correction was noted.

Mr. Reedy moved that the minutes be approved as amended, Ms. Deleste seconded the motion, and it carried unanimously.

Correspondence

There was no correspondence.

President’s Report

Mr. Furst praised the efforts over the past month of Christine Krueger, who proposed to the Friends of Webster Groves Public Library that they fund the tax levy increase campaign – a suggestion which met with approval from the Friends.

Librarian’s Report

In addition to his written report, Mr. Cooper asked the board to approve suggested winter holiday closings: Monday, December 26th and Monday, January 2nd. Ms. Deleste moved that these dates be approved, Mr. Reedy seconded, and the motion passed unanimously.

Automation/Systems

There was no report from this committee this month.

Advance Planning

Christine Krueger has replaced Debra Fortney as chair of the Advance Planning Committee.

Ms. Krueger reported that she had met with several people she considered excellent candidates for the two empty chairs on the board. Some had already declined, but some were still possible. All were good community contacts for the board.

She also spoke about meeting with Tom Brouster of Pioneer Bank, who would make a great board member, but if he couldn’t do that, she might urge him to finance the library’s Wi-Fi connection.

Ms. Krueger passed out a draft of a Board Member Job Description, which everyone agreed was a good tool to have in speaking to prospective new board trustees.

She also spoke about the date for a Friends recruitment event, which had been tentatively set for November 6th, but that turns out to be a date when she is unavailable. It would be best to coordinate the event with some other library event, but there is currently nothing planned after November 6th.

Building and Grounds

Mr. Reedy stated that two bids had been received on exterior painting of the library. A third bid is needed before a decision is made on which company will do the painting.

Mr. Cooper told the Board that there were bids also on repaving the Library parking lot, and tearing up the gravel and drainage grates that cover several parking spaces on the east lot and paving them. Although paving of the Library lot is an obvious need, he sought the Board’s input on the advisability of going forward with the work on the east lot.

Mr. Reedy reported on his search for a real estate management agent interested in handling the lease and rental management of the Mason House. One agent he spoke with really only wanted to do the listing and initial lease, for a 5% charge. Another said she was mostly interested in sales, but could take the project on at 4% for the listing, 10% for day to day management. The third agent was with an actual real estate management agency, and would charge 8% for the listing, 8% for management; but he was not very interested in taking on the Mason House. The recommendation of the Building and Grounds Committee is to go with the second agent, Karen Smith. There were no objections, and so Mr. Reedy will contact Ms. Smith.

Finance

Ms. Tolley reviewed the financial report and disbursements for August, 2005. Ms Deleste moved that the bills be approved as presented. Ms. Krueger seconded, and the motion carried unanimously.

Human Resource

Stacy Deleste has replaced June Gill as chair of the Human Resource committee. There was no report from this committee this month.

Policy

Charles Maas replaces Christine Krueger as chair of the Policy Committee.

Mr. Maas introduced two policies that represented changes in the Library’s circulation practice. One is to require patrons to bring their cards when they check out at the library. The other is to require patrons to have a library card to use Internet service.

Mr. Cooper explained that for quite a while it has been the practice to let patrons state their name, or present alternate identification to check out. No card has been required to use the Internet.

There are several reasons for tightening up this system, including privacy concerns, reducing errors, keeping better statistics, growing the ranks of cardholders and collecting fines.

There were no objections from the board, but since this seemed more a procedural than a policy issue, there was no vote.

Old Business

There was no old business.

New Business

There was no new business.

Adjournment

Ms. Tolley moved that the meeting be adjourned, Mr. Maas seconded, and the meeting was adjourned at 8:45 pm.

The next meeting of the Library’s Board of Trustees will be held on Wednesday, October 19th at 7 pm.