MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
20 OCTOBER 2004

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at the Library House at #5 Mason Avenue on Wednesday, September 20, 2004. President Jon Furst presided and Acting Library Co-Director Michelle Haffer kept the minutes. Present: Library Board Trustees Stacy Deleste, Debra Fortney, June Gill, Charles Maas, Tom Reedy, Julie Schaper, Gladys Tolley. Absent: Christine Krueger and Acting Co-Director Elise Fortman.

Call to Order

Mr. Furst called the meeting to order at 7:10 PM.

Public Agenda

There were no items for the Public Agenda this month.

Minutes of the September Meeting

Mr. Reedy moved that the minutes of the September 15, 2004 meeting be approved as submitted. Ms. Fortney seconded the motion, which carried unanimously.

Correspondence

Mr. Furst passed around a thank you note from Acting Co-Director Elise Fortman for the flowers the Board of Trustees sent her in celebration of her daughter's marriage.

President's Report

Mr. Furst informed the Board that he has made contact with several architectural firms including Hoener Associates Inc, Langton Associates and Ittner Inc. about making a public plan for expanding the library to lay the ground work for a bond issue. The 1999 case plans for expansion from Langton Associates are available for viewing by the Board in the director's office of the library. Ms. Fortney and Mr. Furst have the other architects' plans from that same time period in their possession for the Advance Planning Committee and other Board members to view. Mr. Furst suggested that the Board meet with former members who were on the Board of Trustees at the time the case studies were made for their input and suggestions.

Mr. Furst reported two Committee changes. Mr. Maas has been re-assigned to the Policy Committee and Mr. Reedy has been re-assigned to the Automation Committee.

Mr. Furst reported that Board Trustee Ms. Julie Schaper's husband has a new job and they will be relocating to Rockford, IL.

Mr. Furst reported that the lawsuit between the Library and Christopher Martin for damages incurred to the building in the automobile accident of May 2002 has been settled for $12,500.00. The settlement will go to the attorney representing the library and the insurance company.

Mr. Furst reported to the Board that he contacted Rex Bertram, an attorney who has worked with the Library in the past, and has consulted with Mr. Maas of the Board about creating a tax exempt Foundation to support the Library. The foundation would be created so that citizens without heirs could donate their estate to the library much like people leave estates to universities and other institutions. Mr. Furst suggested that former board members should be approached about becoming Board members of the Foundation. Mr. Maas stated that the Library would need to apply for a 501 C3 status with the IRS.

Mr. Furst reminded the Committee Chairs to review the Library Standards and that they need to set up meetings to discuss and prioritize items for action within their respective committees.

Librarian's Report

Ms. Haffer reported that Safeco Insurance sent the library $250 as reimbursement for the deductible the library paid for claim in damage to the front façade. Ms. Haffer distributed the Children's Department's calendar for November.

Ms. Haffer reported that she attended a meeting on October 13 at the Webster Groves School District Central Office. The meeting was between school, public and university librarians within the school district to discuss how they could work together to promote literacy and reading in Webster Groves.

Ms. Haffer reported that the Parents as Teachers National Center filmed a video in the children's department. The video will be distributed internationally and featured in the Parents as Teachers web based training.

Ms. Haffer asked the Board to consider declaring Thanksgiving Friday a holiday due to the historically low circulation on that day and the cost savings in part-time pay. Ms. Gill moved that the Library be closed on Thanksgiving Friday; Ms. Deleste seconded the motion, which carried unanimously.

Advance Planning

Mr. Furst covered the information from this committee in the President's Report.

Automation/Systems

There was no report from this committee this month. Ms. Haffer reported that the Consortium Systems Administrator, Marlene Johannes, continues to provide pre-training for the library staff on the new Horizon automation system.

Building and Grounds

There was no report from this committee this month.

Finance

Ms. Tolley reviewed the financial reports and disbursements for September. Mr. Reedy moved that the bills be approved as presented. Ms. Schaper seconded the motion, which carried unanimously.

Human Resources

Ms. Gill reported that the Human Resource Committee will be meeting to prepare an ad for the Library Director position. Ms. Gill suggested that the selection committee consist of one staff member and the members the Human Resource Committee. The top 3 candidates chosen by the selection committee would be interviewed by all 9 Board members. Ms. Gill recommended that the ad be placed in the St. Louis Post Dispatch, St. Louis American, St. Louis Business Journal and the Webster Kirkwood Times in January 2005 with interviews to begin shortly after.

Policy

There was no report from this committee this month.

Old Business

There was no old business before the Board this month.

New Business

There was no new business before the Board this month.

There being no further business, Ms. Deleste made the motion to adjourn the meeting and Ms. Tolley seconded the motion which carried unanimously. The meeting was adjourned at 8:50 PM.

The next meeting of the Library's Board of Trustees will be held on Wednesday, November 17,2004 at the Library House at #5 Mason Avenue at 7:00 PM.