MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
WEBSTER GROVES PUBLIC LIBRARY
November 17, 2008

The regular meeting of the Board of Trustees of the Webster Groves Public Library was held at 7 p.m. on Monday, November 17. President Tom Reedy presided, and Library Director Tom Cooper kept the minutes. Present: Trustees Pete Ruger, Bill Kuc, Christine Krueger, Stacy Deleste, Liz Walsh, Angela Birke, and Law Student Brooke Robertson. Absent: Trustees Bob Herdler, Bentley Green, council liaison Jeanne Kirkton.

Call to Order

The meeting was called to order at 7 p.m.

Public Agenda

There was no public agenda

Minutes of the October 15, 2008 Meeting

Mr. Kuc moved to accept the minutes as presented, Ms. Deleste seconded, and the minutes were approved.

Correspondence

There was a letter from the St. Louis County Council, informing the library, as a concerned taxing district, that a new research and development facility for Mallinckrodt, Inc. is proposed for Webster Groves. Trustees found no reason to comment on the project.

Presidentís Report

There was no Presidentís report.

Librarianís Report

Mr. Cooper reported that the libraryís annual staff in-service day would be held on Wednesday, December 17. The first half of the day would be for staff training, the second half being the annual holiday buffet. Trustees are invited to come by that afternoon and meet and greet with the staff.

Advanced Planning

There was discussion of whom campaign consultant Lee Falk should contact with her communications. It was agreed that basic communications should go to all board members, while working documents would be shared mainly with Mr. Cooper and Ms. Krueger.

Ms. Krueger reported on efforts to recruit people to co-chair our citizen committee. Many names were discussed, and she will be calling some of them soon.

She noted also that a crucial part of our information to be distributed to interested parties mentions that the board had decided to sell the Mason house when conditions are favorable; but while there was general agreement on this strategy, there had not been an official vote. Mr. Ruger moved that the house and lot at 5 Mason Avenue be offered for sale when the board deems that market conditions are favorable. Ms. Deleste seconded, and the motion passed.

Automation/Systems

There will be an update to the library Horizon automation system on December 4. The system will be down for about half the day.

Building and Grounds

Mr. Cooper presented a bid for repairing the handicapped ramp from Bright-Mann Contracting, Inc. It is the only bid in hand, but he has been calling different concrete contractors for weeks now, trying to get others, with no results. Stressing the safety concern of a loose handrail on a handicapped ramp, he urged the trustees to accept this bid so we can expedite this repair. Mr. Ruger moved to accept the bid, Ms. Deleste seconded, and the bid was accepted.

Finance

Mr. Reedy reviewed the financial report and disbursements for October, 2008. Ms. Walsh made a motion that the financial report be approved as presented. Ms. Krueger seconded, and the report was approved.

Human Resource

There was no report from this committee.

Policy

There was no report from this committee.

Old Business

The board discussed the Resolution and Order Calling for a Special Election to be held on February 3, 2009. Ms. Deleste moved to approve the resolution, Mr. Kuc seconded, and the resolution passed.

Mr. Ruger mentioned that Ms. Robertson had worked on a revised draft of our Fraud Prevention Policy, but he did not have it copied and ready for the meeting. Further discussion of the policy was therefore tabled until the next meeting.

New Business

Mr. Cooper mentioned that since July 4th falls on Saturday in 2009, the federal Independence Day holiday would be Friday, July 3rd. He wanted to know if trustees felt the library should follow suit. He had polled all the MLC libraries, and found that most of them planned to remain open on the 3rd. After some discussion, Mr. Ruger moved that the library remain open on July 3rd, Ms. Walsh seconded, and the motion passed.

Adjournment

Ms. Birke moved to adjourn, Ms. Deleste seconded, and the meeting was adjourned at 8:20.

The next meeting of the Libraryís Board of Trustees will be held on Wednesday, January 21 at 7 p.m.